Office of the Municipal Civil Registrar

SERVICES

1. REGISTRATION OF BIRTH

REPUBLIC ACT No. 3753 mandates the establishment of a civil register in the Philippines where acts, events, legal instruments and court decrees concerning the civil status of person shall be recorded.

The birth of the child, being a vital event of a person, shall be registered within thirty (30) days from the time the birth in the office of the Civil Registrar of the city/municipality where the birth occurred.

REQUIREMENTS

1. Certificate of Live Birth (COLB)  (within thirty (30) days from date of birth)

HOW TO AVAIL THE SERVICE

Follow these steps It will take Please Approach
  1. 1. Presentation of Document

Client presents documents for registration

3  minutes

Boots Avon B. Hontanosas
Registration Officer I
  1. 2. Examination of Document

Client waits while registration officer examines the document, whether it is submitted on time and the entries are properly filled-up.

3 minutes

( For completely accomplished form)

 

Boots Avon B. Hontanosas
Registration Officer I
  1. 3. Registration of Document

Client is advised to wait while the registration officer registers the
document.

2 minutes

Boots Avon B. Hontanosas
Registration Officer I
  1. 4. Assignment of registry number & encoding into the Database

The document is assigned a registry number following the last child registered

 

5 minutes

 

Boots Avon B. Hontanosas
Registration Officer I
  1. 5. Signature of Registered  Document

MCR registers civil registry documents and  release to client.

Copies of the registered  document are distributed as follows:

1 copy Ø Registrant
1 copy Ø NSO
1 copy Ø Office File
1 copy Ø Attendant at Birth

 

 

3 minutes

 

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 6. Client Signs Logbook

Client confirms receipt of their copy by signing the Release Logbook.

 

2 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar

 

2. CERTIFICATE OF LIVE BIRTH (COLB)(for on-time submission of data of birth)

HOW TO AVAIL THE SERVICE

Follow These Steps

It Will Take You

Please Approach
  1. 1. Presentation of Data

Client Present Data of Birth of a child.

1 minute

Boots Avon B. Hontanosas
Reg. Officer I
  1. 2. Typing of Data

Data of birth is typed into the Certificate of Live Birth Form

 

5 minutes

Boots Avon B. Hontanosas
Reg. Officer I
  1. 3. Examination of Document

Client Waits while registration officer examines the document, whether it is submitted on time/delayed and the entries are  properly filled-up.

 

5 minute

 

Boots Avon B. Hontanosas
Reg. Officer I

4. Signature of Client

Client signs the Informant   Portion

 

3 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar
  1. 5. Signature of the Attendant at Birth

Midwife or hilot signs the attendant at birth portion.

Depending on the availability of the attendant at birth

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar
  1. 6. Assignment of registry

Number and Registration of
Document

3 minutes

Boots Avon B. Hontanosas
Reg. Officer I
  1. 7. Signature of Registered Document

MCR signs the registered civil registry documents and releases to client.

Copies of the registered document are distributed as follows:

1 copy Ø Registrant
1 copy Ø NSO
1 copy Ø Office File
1 copy Ø Attendant at Birth

 

3 minutes

 

 

SAMUEL C. CLARETE,
Mun. Civil Registrar
  1. 8. Client Signs Logbook

Confirming Receipt of his Copy

 

1 minute

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar

 

3. REGISTRATION OF MARRIAGE CERTIFICATES

For ordinary marriage, the time for submission of the Certificate of Marriage is fifteen (15) days following the solemnization of marriage while for marriage exempt from license requirement, the prescribed period is thirty (30) days, at the place where the marriage was solemnized.

REQUIREMENT

1. Certificate of Marriage

 

HOW TO AVAIL THE SERVICE

  1. 1. Presentation of Document

Present documents for Registration

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

3 minutes

Boots Avon B. Hontanosas
Reg. Officer I
  1. 2. Examination of Document

Wait while Registration Officer examines the  document, whether it is submitted on time/delayed and the entries are  properly filled- up.

 

5 minutes

 

Boots Avon B. Hontanosas
Reg. Officer I
  1. 3. Assignment of registry

Number and Registration of
Document

 

3 minutes

 

Boots Avon B. Hontanosas
Reg. Officer I
  1. 4. Signature of Registered Document


MCR signs the registered civil
registry documents and
release to client.

Copies of the registered
document are distributed as
follows:
1 copy Ø Registrant
1 copy Ø NSO
1 copy Ø Office File
1 copy Ø Mun. Health Officer

 

3 minutes

 

SAMUEL C. CLARETE,
Mun. Civil Registrar
  1. 5. Client Signs Logbook
  3. Confirming Receipt of his Copy

 

3 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar

 

4. REGISTRATION OF DEATH CERTIFICATES

IT SHALL BE THE responsibility of the nearest relative or spouse who has knowledge of the death to report the same within forty-eight hours if the deceased died without medical attendance.

The health officer shall examine and sign the death certificate and direct the registration of the death certificate to the Office of the Civil Registrar within the reglamentary period of thirty (30) days.


FEES (Subject to change upon approval of the New Revenue Code)

Burial Permit         - Php 5.00    
Indigent – Free of Charge (with certification from MSWDO)

HOW TO AVAIL THE SERVICE

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH
  1. 1. Presentation of Data

Approach the Registration Officer and present the data from the midwife of the barangay.

The Registration Officer prepares the death certificate as per data submitted.

 

 

10 minutes

 

Boots Avon B. Hontanosas
Reg. Officer I
  1. 2. Signature of the Informant
  3. Informant signs the portion for informant.

 

3 minutes

Boots Avon B. Hontanosas
Reg. Officer I
  1. 3. Signature of the Mun.Health Officer

The Mun. Health Officer reviews/ review examines and signs the document as to cause of death and advice client to return to LCR with the signed  document for registration.

 

15 minutes

 

Dr. Joni L. Co
Municipal Health Officer
  1. 4. Payment of Fees

Client is advised to pay the corresponding fees at the Municipal Treasurer’s Office.

 

 

5 minutes

Beda Legaspi
Revenue Collection Clerk I1

Rufa acuñA
Revenue Collection Clerk II
  1. 5. Assignment of Registry Number and Registration of Document

 

3 minutes

Boots Avon B. Hontanosas
Reg. Officer I
  1. 6. Signature of Registered Document

MCR signs the registered civil
registry documents and
release to client.

Copies of the registered
document are distributed as
follows:
1 copy Ø Registrant
1 copy Ø NSO
1 copy Ø Office File
1 copy Ø Attendant at Birth

3 minutes

 

SAMUEL C. CLARETE,
Mun. Civil Registrar
  1. 7. Client Signs Logbook

Confirming Receipt of his Copy

3 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar

 

5. REGISTRATION OF LEGAL INSTRUMENTS/LEGITIMATION OF NATURAL CHILD

AS A GENERAL rule, all legal instruments shall be registered in the civil registry of the place where they where executed except the following:
• Affidavit of Reappearance – where the parties to the subsequent marriage are residing;
• Marriage Settlement – where the marriage was recorded
• Admission of Paternity; and
• Acknowledgement; Legitimation; Voluntary Emancipation of Minor; Parental    Authorization or Ratification of Artificial Insemination – where the birth of the child was recorded

Not failing under the aforementioned exceptions are the following registrable instruments:
• Acknowledgement
• Acquisition of citizenship
• Certificate of legal capacity of contract marriage
• Option to elect Philippine citizenship
• Partition and distribution of properties of spouses and delivery of the children’s legitime; and
• Waiver of rights interests of absolute community

All legal instruments executed abroad shall be registered in the civil registry office of Manila.

REQUIREMENTS

1. LEGAL INSTRUMENT
2. LEGITIMATION OF NATURAL CHILD

  • Marriage Contract of Parents
  • Birth Certificate of the child
  • Joint Affidavit of Legitimation of the parents
  • Affidavit of Acknowledgement of paternity
  • Legitimation Fee

FEES ( subject to change upon approval of Revised Revenue Code)

• LEGAL INSTRUMENT
- Registration Fee        P 50.00

• LEGITIMATION OF THE NATURAL CHILD
- Legitimation Fee           100.00

HOW TO AVAIL THE SERVICE

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH
  1. 1. Presentation of Document

Present the required documents to Civil Registrar

 

5 minutes

SAMUEL C. CLARETE,
Mun. Civil Registrar
  1. 2. Examination of Documents

Civil Registrar examines the presented  documents for
registration and  annotation.

 

10 minutes

SAMUEL C. CLARETE,
Mun. Civil Registrar
  1. 3. Payment of Fees

Client is advised to pay the required fees at the MTO.

 

5 minutes

Beda Legaspi
Revenue Collection Clerk I1

Rufa acuñA
Revenue Collection Clerk II
  1. 4. Records the Request

Registration officer records the request to logbook.

 

3 minutes

SAMUEL C. CLARETE,
Mun. Civil Registrar
  1. 5. Registration of the Legal Instruments and Annotation to the Affected Civil  Registry Record


Client is advised to wait while Civil Registrar enters the legal instrument to Registry Book and  annotates the same to  the affected record.

 

15 minutes

 

SAMUEL C. CLARETE,
Mun. Civil Registrar
  1. 6. Preparation of Annotated Record

Registration Officer  prepares the  annotated civil  registry Record.

 

15 minutes

Boots Avon B. Hontanosas
Reg. Officer I
  1. 7. Release of Documents

Registration Officer  releases the documents to the client.

 

3 minutes

Boots Avon B. Hontanosas
Reg. Officer I

 

6. REQUESTING ENDORSEMENT OF REGISTRY RECORDS TO THE CIVIL REGISTRAR- General

AS A RULE, all civil registrars shall submit civil registry documents to the Office of the Civil Registrar – General (OCRG) thru their respective NSO provincial offices.

There are instances when the NSO cannot issue copy/copies to the interested party because their Office have no available record in its archive, or the current document is still with the NSO provincial office being processed.

To facilitate the issuance of requested documents, the concerned Provincial Statistics Officer (PSO) or Civil Registrar is required to submit or indorse the needed document on a piecemeal basis to the NSO.

 

REQUIREMENT:

1. NSO Negative Result Certification

 

HOW TO AVAIL THE SERVICE

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH
  1. Request

Approach Registration Officer/Civil Registrar  and request  for an  endorsement of  record to NSO.

 

3 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar
  1. Verification

Registration Officer/Civil registrar  verifies from the     archive whether the record for     endorsement is available.   

 

10 minutes

 

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar
  1. Submission of Requirements

Present the NSO negative certification (updated issued not later than 6 months)

 

5 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar
  1. Preparation of Endorsement

Registration Officer makes a true copy of the document to  be endorsed to NSO together with an   endorsement letter.

 

 

15 minutes

 

Boots Avon B. Hontanosas
Reg. Officer I
  1. Signature of the MCR

Client brings said document to MCR for  his signature.    MCR reviews then signs the document.                    

 

5 minutes

 

Samuel C. Clarete
Municipal Civil Registrar
  1. Release

Client is given a true copy and     endorsement letter.
Client is instructed to mail all the documents to NSO, Quezon City, and to follow-up the same at NSO after 5 days to  7 days.

 

 

5 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar

 

7. DELAYED REGISTRATION OF CIVIL REGISTRY RECORDS

DELAYED REGISTRATION of birth, marriage, death and court decrees-like ordinary registration made at the time of the event-shall be filled at the office of the Civil Registrar of the place where the event occurred, following the lapse of the reglamentary period to register.

 

REQUIREMENTS

1. NSO Negative Result
2. Affidavit of Delayed Registration
3. Affidavit of Two (2) Disinterested Persons
4. Baptismal Certificate
5. School Records
6. Certified true copy of marriage or death certificate


HOW TO AVAIL THE SERVICE

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH
  • 1. Presentation of Document

Client presents document for delayed registration.

The document may be:
· Certificate of Live Birth (COLB)
· Marriage contract
· Death Certificate
· Others

Registration Officer verifies from the archive whether  the record for  late registration is  available.

 

 

10 minutes

 

 

 

 

 

Boots Avon B. Hontanosas
Registration Officer I
  • 2. Submission of Requirements

Client is instructed to submit supporting documents.

Client waits while Registration Officer examines the document.

 

5 minutes

 

 

Boots Avon B. Hontanosas
Registration Officer I
  • 3. Interview and Oath

Client is advised to see the MCR for  interview and let the latter administer  their oath in the affidavit of delayed  registration if affidavit had not been notarized by a lawyer.

Note: Administration of oath is free of charge by MCR.

 

5 minutes

 

Samuel C. Clarete
Municipal Civil Registrar
  • 4. Publication Record

Registration Officer prepares all necessary documents then advises the client to come   back after the 10-day reglamentary  publication period.

 

5 minutes

 

Boots Avon B. Hontanosas
Registration Officer I
  • 5. Release of Document

Client returns after 10 days to claim his newly  registered document.

The Registration Officer releases the duly signed registered document.

 

3 minutes

 

Boots Avon B. Hontanosas
Registration Officer I

 

8. APPLICATION FOR MARRIAGE LICENSE

WHERE A MARRIAGE license is required, each of the contracting parties shall file separate sworn application for such license with the proper local civil registrar of the place where either or both of the contracting parties reside.

The local civil registrar concerned shall enter all applications for marriage license filled with him in a registry book strictly in the order in which the same are received.

When the license is issued, the same shall be valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issue, and shall be deemed automatically cancelled at the expiration of said period if the contacting parties have not made use of it.

 

REQUIREMENTS:

  • Certificate of No Marriage from NSO of both applicants
  • Certified True/Xerox copy of birth certificate of applicants
  • Pre-Marriage Counseling Certificate
  • Parental consent if applicant is 18 yrs. old but below 21 yrs. old
  • Parental Advice if applicant is 21 yrs. old but below 25 yrs.old
  • At least one of the contracting parties must be a resident of the place where the local civil registry office is located.

 

FEES ( subject to change upon approval of Revised Revenue Code )

• Application Fee                 
- PhP 165.00  both Filipino citizens
-  225 if one or both are foreigners
• License Fee                   
-  200.00 ( to be paid at MCR)

 

HOW TO AVAIL THE SERVICE

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH
  1. 1. Application

Present the required supporting documents.

 

5 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar
  1. 2. Examination of Requirements

Reg. Officer/Civil Registrar examines submitted supporting documents.

 

5 minutes

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar
  1. 3. Preparation of Application

Registration Officer/Civil Registrar types the application.

Client is advised to review and check the information on the prepared application by the Registration Officer.

Applicants and parents signs in the application and consent/advice.

 

10 minutes

 

Boots Avon B. Hontanosas
Registration Officer I
  1. 3. Payment of Fees

Client is advised to pay the required  application fee.

5 minutes

Beda Legaspi
Revenue Collection Clerk I1

Rufa acuñA
Revenue Collection Officer II
  1. 4. MCR Subscribes the Application.
  3. MCR interviews the applicants and   parents.

 

MCR subscribes the application.

Clients are advise to come back after ten (10) days publication period.

 

 

5 minutes

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 5. Release of License

Registration Officer prepares the license.

MCR signs the license.
Registration Officer  releases the license to the  applicants.

 

 

5 minutes

 

Boots Avon B. Hontanosas
Registration Officer I
or
Samuel C. Clarete
Municipal Civil Registrar

 

9. FILING PETITION FOR CHANGE OF FIRST NAME (CFN) OR CORRECTION OF CLERICAL ERROR/ ERRONEOUS ENTRY ( CCE)

REPUBLIC ACT No. 9048 authorizes the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change of first name or nickname in the civil register without need of a judicial order.

An administrative remedy in nature, it is a departure from the usual judicial process in correcting clerical errors or changing an entry in civil registry documents. It is aimed at according petitioners an expeditious and cheaper way of correcting errors found in his record.

 

FEES ( subject to change upon approval of Revised Revenue Code )

• Filling Fee for CFN P 3,000.00 (+ P1,000.00 service fee for migrant petitioner)
• Filling Fee for CCE P 1,000.00 (+ P500.00 service fee for migrant petitioner)

 

HOW TO AVAIL THE SERVICE

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH
  1. 1. Presentation of Problem

Petitioner presents his problem about  his registry record to the Civil Registrar.

 

15 minutes

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 2. Remedies

Petitioner is informed by the MCR of the remedy available for him – whether to file Petition for Change of First Name;  Petition for   Correction of Clerical Error or file in Court

 

10 minutes

 

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 3. Requirements

Petitioner is given a possible list of evidences  to submit as supporting documents before filing a  petition.

 

10 minutes

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 4. Submission of Requirements

Petitioner submits all the listed supporting documents to the Civil Registrar.

MCR examines if the documents are authentic, complete and duly certified. And are qualified as evidence to the petition.

 

15 minutes

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 5. Preparation of Petition

Once documents are qualified for the petition, client is given the option to have the petition prepared  and notarized by a lawyer.

Petitioner can also request MCR personnel to prepare the petition and have it notarized by the       Mayor or the MCR.

Petitioner to sign his petition.

 

 

 

 

15 minutes

 

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 6. Payment of Fees

Once supporting documents are completed and the petition notarized, the petitioner is advised to pay the appropriate filing fee at the Municipal Treasurer’s Office.

 

5 minutes

Beda Legaspi
Revenue Collection Clerk I1

Rufa acuñA
Revenue Collection Clerk II
  1. 7. Publication and Posting

Municipal Civil Registrar prepares the Publication for Change of First Name  & Notice of Posting for Clerical Error/Erroneous Entry

14 calendar days for CFN
10 calendar days for CCE

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 8. Action on the Petition

After the required Publication/Posting had been met, the Municipal Civil Registrar,  GRANTS or DENIES the petition

 

5 minutes

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 9. Transmittal of Petition to NSO

After Granting/Denial of the petition by the Municipal Civil Registrar, it will be forwarded to the Legal Division, National Statistics Office, Sta. Mesa for action.

The office requests clients for their Mobile Nos. so they can be contacted if their documents from Manila returns.

 

 

15 minutes

 

Samuel C. Clarete
Municipal Civil Registrar
  1. 10. Request for Corrected Records with the Annotations of Correction

After the affirmation arrives from NSO Manila, the client is informed and the following will be prepared by the Office:

3 copies Approved Petition with NSO Affirmation
3 copies of Certificate of Finality of Decision
3 copies of  Un-annotated Document
3 copies of annotated document

The above documents   shall be sent to NSO Quezon City where clients can now request records on Security Paper with the necessary annotations

 

 

 

 

 

 

25 minutes

 

 

Samuel C. Clarete
Municipal Civil Registrar
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Last Updated on Friday, 18 September 2009 03:54